Intelligent email routing that never misses the important stuff
The only email tool that never moves, deletes, or archives your emails. German engineering that respects your inbox while making it intelligent.
Built by someone who's felt your pain for 20 years
Hi, I'm Franz Bettag. After 20 years as an IT Consultant—from German Mittelstand to Fortune 500—I've heard the same desperate question hundreds of times: 'Isn't there anything we can do about our info@ inbox?'
I built InboxRobot because now there finally is. No more missed opportunities. No more email anxiety. Just intelligent routing that works.
Every line of code reflects hard-won insights from helping 100+ German companies tackle their email chaos. GDPR-compliant from day one, dual AI engines for flexibility, and transparent operations you can trust.
Now, when someone asks me 'Isn't there anything we can do?', I can finally say: 'Yes. There is.'
The Real Cost of Email Chaos
Every day, professionals drown in communication overload
Non-Invasive Intelligent Routing
AI analyzes and forwards emails without moving them. Your inbox structure stays intact - we just add intelligence. Emails remain searchable and recoverable, exactly where you expect them.
Team Inbox Management
Shared inboxes without the chaos - everyone knows who's handling what. End the 'I thought you had it' nightmare forever.
GDPR-Compliant Processing
German-engineered privacy protection built into every feature. Your data stays in Germany, protected by the strictest standards.
Smart Reply-To Forwarding
Forwarded emails use Reply-To headers, so your team can reply directly to the original sender. No copy-paste, no confusion - just hit reply and the conversation flows naturally.
Real-time Analytics
See exactly how your communication flows improve over time. Data-driven insights to optimize your email processes.
Zero Risk Email Safety
Nothing gets deleted, nothing gets lost. Spam is marked but stays visible. Uncertain emails remain unread. The safest email tool you'll ever use.
Multi-language Support
Works seamlessly with German, English, and other languages. Perfect for international teams and global business.
How InboxRobot Works
Simple, non-invasive email intelligence that respects your inbox
Email arrives in your inbox
A new email lands in your info@, support@, or other monitored address. It stays right there in your inbox - we don't move it anywhere.
Your email structure remains untouched
AI analyzes without touching
Our intelligent engine reads the email to understand its content, urgency, and appropriate recipient. This happens in seconds, without modifying the email.
Analysis only - no changes to your email
Smart action based on content
Spam gets marked (but not deleted). Important emails are forwarded with Reply-To headers. Uncertain emails stay unread for human review.
Three safe actions: mark spam, forward, or leave unread
Natural conversation flow
When forwarded emails are replied to, responses go directly to the original sender. Your team communicates naturally without any email gymnastics.
Reply-To magic makes conversations seamless
Our intelligent routing engine analyzes emails and forwards them to the right person while keeping the original safely in your inbox. No archiving, no folders, no risk.
Works with Gmail, Exchange, Office 365, or any IMAP/SMTP provider. Simple setup, secure connection, and you're ready to route emails intelligently.
Tell InboxRobot where emails should go using plain language like 'Everything Engineering related and everything for Mr. Beef Dingleberry!' No complex rules or coding required.
We almost lost a €50,000 deal because the inquiry got buried in our info@ inbox. Since implementing InboxRobot, every lead gets routed to the right salesperson within minutes. It's transformed our response times.
Our support team was drowning in shared inbox chaos. InboxRobot ended the 'I thought you had it' nightmare. Response times improved by 80%, and our team actually enjoys handling emails now.
I used to pay someone €40,000/year just to sort our info@ emails. InboxRobot does it better, faster, and never calls in sick. Best investment we've made this year.
GDPR compliance was our biggest concern. InboxRobot being hosted in Germany with built-in data protection gave us peace of mind. The intelligent routing was just the cherry on top.
After 15 years of email chaos, I was skeptical. But Franz's 20 years of consulting experience shows in every feature. It just works, exactly as promised.
Frequently Asked Questions
Learn how InboxRobot's non-invasive approach keeps your emails safe
How is InboxRobot different from other email management tools?
Unlike other tools that move, archive, or delete your emails, InboxRobot never touches your email structure. We only mark emails (spam, read+forwarded) or leave them unread. Your emails stay exactly where they are in your inbox - we just make them smarter.
What happens if InboxRobot can't determine where an email should go?
Safety first! When our AI is uncertain about an email, we simply leave it unread in your inbox. We never guess or make risky decisions. You'll see it just as you would any other new email, ensuring nothing important is ever missed.
How does the Reply-To forwarding work?
When we forward an email to a team member, we use smart Reply-To headers. This means when your team member hits 'reply', their response goes directly to the original sender - not back to your info@ address. It's like magic: the conversation flows naturally without any copy-paste or confusion.
Will InboxRobot delete my spam emails?
No! We never delete anything. Spam emails are simply marked as spam but remain in your inbox. You can still see them, search for them, and recover them if needed. This prevents the nightmare scenario of an important email being permanently deleted by an overzealous spam filter.
Can I still use my existing email folders and rules?
Absolutely! Since we don't move or reorganize your emails, all your existing folders, filters, and rules continue working exactly as before. InboxRobot adds intelligence on top of your current setup without disrupting anything.
What if I want to stop using InboxRobot?
You can cancel anytime with zero consequences. Since we never move or delete your emails, your inbox remains exactly as it was. There's no cleanup needed, no emails to recover, no structure to rebuild. It's the safest email tool you'll ever try.
How does GDPR compliance work with email forwarding?
InboxRobot is hosted in Germany and built with GDPR compliance from day one. When forwarding emails, we maintain full data protection standards. The original emails stay in your secure inbox, and forwarded copies are handled with the same strict privacy controls.
Can InboxRobot handle multiple email addresses?
Yes! You can connect multiple email addresses (info@, support@, hello@, etc.) and set up intelligent routing rules for each. Every address maintains its own inbox integrity - we route intelligently without ever mixing or moving emails between accounts.
Basic
Perfect for small businesses getting started with email automation
$10 / month
Sign up now$8.33 / month (paid yearly)
Sign up now- 1 Email Account
- 20 Mail Destinations
- 100 emails per month (10ct/email)
- 6 months of history
- German data protection
- Email support
Professional
For growing businesses with serious email management needs
$79 / month
Sign up now$65.83 / month (paid yearly)
Sign up now- 2 Email Accounts
- 100 Mail Destinations
- 1,000 emails per month (~8ct/email)
- 12 months of history
- German data protection
- API access
- Priority support
Enterprise
Built for scale - perfect for large organizations
$399 / month
Get Started$332.50 / month (paid yearly)
Get Started- 5 Email Accounts
- 1,000 Mail Destinations
- 10,000 emails per month (~4ct/email)
- 24 months of history
- German data protection
- Priority support
- API access
- Dedicated support manager